Bob -- One of the ways Word makes such large files is if you try to put a figure in a "text box". Don't ever do that. Word tries to convert all the graphics to a format allowable by the text box, creating VERY large files. If you instead simply insert figures as gif or jpeg images, and size appropriately, the file size remains much smaller (e.g. 10-fold). I "desktop publish" some of our papers using Word and automatically print to a PDF file in one simple click within Word (Print to PDF" interfacing to Adobe Writer). This does not provide the sophistication of Framemaker or other more serious desktop publishing software, but it is quick, easy and cheap. -- Jim Leary -----Original Message----- From: Robert C. Leif, Ph.D. [mailto:rleif@rleif.com] Sent: Wednesday, March 29, 2000 5:01 PM To: cyto-inbox Subject: RE: CellQuest->Word: Where are the plots? From: Bob Leif To: cyto-inbox My experience has been that the use of Word for large technical documents is an exercise in masochism. My solution is to use a documentation creation program, Adobe FrameMaker, and save to Adobe Acrobat PDF format. However, some of my experience may be relevant to Word. Often when I do object linking and embedding, OLE, the files are very large. This is the result of the entire file being copied into the document for each OLE object. Therefore, the original files should be split into single figures or spreadsheets etc. I use OLE because it allows me to go back and reformat the source data. You may be able to do the same thing with Word, if you first make an outer text box and place your OLE object in that box. -----Original Message----- From: Jeff_Carrell@hgsi.com [mailto:Jeff_Carrell@hgsi.com] Sent: Tuesday, March 28, 2000 12:44 PM To: cyto-inbox Subject: CellQuest->Word: Where are the plots? Hello All, We are compiling a HUGE report which consists of a lot of flow cytometry data: plots, histograms, and stats generated by CellQuest. Because the report is being written in Word, for a while we simply selected the items we wanted from CellQuest, then copied to the clipbaord, then pasted to Word. This seemed to work just fine for a while, until the document grew to enormous proportions... Now, it seems that sometimes when the Word document is opened, some of the plots appear as a big red "X", and no matter how the page is moved, closed, re-opened, the plot can't be seen. At first we thought somehow the problem was a PC-to-Mac thing, because some people are using one or the other and we're all connected by a network. It doesn't seem to be confined to Macs or PCs, so we've ruled that out. I searched the archive but couldn't find this exactly (much discussion of Coulter Elite software)--Has anyone experienced this? Is it the size of the document? Why does it happen intermittantly? Is there a better way of showing the data? I saw some reference made to other formats (eg GIF) but we've found the resolution is lowered when converting to these graphical formats. I am anxious to hear what thoughts are out there. thanks, Jeff Carrell Cell Biology Department Human Genome Sciences, Inc. 9410 Key West Avenue Rockville, MD 20850 (301) 610-5790 ext.2231
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