BY-LAWS OF GLIIFCA ARTICLE I ORGANIZATION SECTION 1. The name of this organization shall be the Great Lakes International Imaging and Flow Cytometry Association (GLIIFCA). SECTION 2. GLIIFCA is conceived as a Regional Users Group of individuals with interests in image and flow cytometry. SECTION 3. The organization may, by a majority vote of 50% of the membership body, change its name. SECTION 4. The region includes all States (US) and Ontario (Canada) with a shoreline on a Great Lake. ARTICLE II PURPOSES SECTION 1. GLIIFCA is a professional organization whose primary objectives and purposes shall be: 1. To foster the interaction of professionals with interest in flow cytometry or imaging cytometry. 2. To promote research in new applications of image or flow cytometry and allied disciplines. 3. To foster education and the exchange of information among persons engaged in image or flow cytometry by means of an annual users meeting. ARTICLE III MEMBERS SECTION 1. ELIGIBILITY Membership is not limited to the Great Lakes region and any individual interested in the objectives of the Association will be considered for membership. There will be no restriction because of place of birth, nationality, residence, sex, race, creed, age or condition. SECTION 2. REGULAR MEMBERS Any individual who has interest in image or flow cytometry may apply for regular membership. SECTION 2.1 CORPORATE MEMBERS Any corporation with interests in imaging and/or flow cytometry may apply for membership. In return for monetary support two individuals from the corporation may be chosen for regular membership. SECTION 3. MEMBERSHIP IN GOOD STANDING Any member who has paid current and past dues (if any) before the end of the annual users meeting. SECTION 4. VOTING Regular members shall be voting members. SECTION 5. DUES The annual individual and corporate dues shall be determined by a majority vote of the Steering Committee. All individuals who pay the annual meeting registration fee are members of GLIIFCA. Previous members who do not attend the annual meeting may remain members in good standing by paying the annual membership dues. ARTICLE IV. THE STEERING COMMITTEE SECTION 1. NUMBER The Association shall be governed by a Steering Committee that shall consist of two representatives from each member state and Ontario, Canada. SECTION 2. DUTIES The duties of the Steering Committee are to define the policies, goals and functions of the Association. Executive Office This office shall maintain the records of the Association, the checking account, communicate with the membership and oversee the advertisement of the annual meeting. Its location shall be determined by the Steering Committee. Chief Executive Officer: Appointed by the Steering Committee and at the pleasure of the Steering Committee, this individual will be responsible for the daily operation of the Association and insure the Committees policies are properly implemented. Program Chair: Shall be the chair of the Steering Committee for the year and shall develop the program for the annual meeting, appoint the plenary session chairs and insure that speakers are invited. The program must be in the hands of the executive office no less than 7 months prior to the annual advertisement to the membership, sponsors and the general mailing list. Local Host: Insure that local arrangements are in place for the annual meeting. This includes the audio visual, breakout rooms, interaction with commercial exhibitors, food service, coffee breaks, room rates and entertainment. SECTION 3. TERMS OF THE OFFICE The Steering Committee members shall appoint new representatives as it sees fit to do so. SECTION 4. ELECTION The Steering Committee members are the appointed representatives of the Association. SECTION 5. VACANCIES Should a vacancy occur on the Steering Committee, the Committee shall appoint a new representative. ARTICLE V MEETINGS SECTION 1. ANNUAL USERS MEETING Because (a) it is the intent to keep the costs for this meeting low, (b) plenary session chairs and speakers are selected from the geographic area represented by the Association, and (c) these individuals are dedicated to the purposes of the organization, they will not receive reimbursement or honoraria for their services. Speakers, however, when invited from outside the geographic area served by GLIIFCA may be reimbursed for air fare (overnight Saturday fare), hotel lodging (not to exceed two nights), and an honoraria to be determined by the Steering Committee. The Program Chair shall be rotated among the states and Canada as shown below. This rotation may be ammended by the Steering Committee. PROGRAM COMMITTEE CHAIR 1994 Ontario 1995 Indiana 1996 Ohio 1997 Wisconsin/Minnesota 1998 New York 1999 Pennsylvania 2000 Illinois SECTION 2. ANNUAL BUSINESS MEETING The regular Annual Business Meeting of the Association shall be held at the Annual Scientific Meeting of GLIIFCA. Regular meetings shall be open to all registered participants of the meeting. SECTION 3. STEERING COMMITTEE MEETING The Steering Committee shall meet at the Annual Scientific Meeting, and at other times and places deemed necessary by the Committee. SECTION 4. QUORUM For a meeting of the Steering Committee, a quorum shall consist of the presence of members from a majority of the representative regions. Any number of members present at the Annual Meeting shall constitute a quorum. ARTICLE VI FINANCIAL SECTION 1. FISCAL YEAR The fiscal year shall be from January 1 through December 31. SECTION 2. MEMBERSHIP FEES Annual dues are payable on or before the Annual Scientific Meeting. Dues shall be established by majority vote of the Steering Committee. SECTION 3. BUDGET An annual budget shall be prepared by the executive office and presented to the Steering Committee for discussion and approval at the Annual Scientific Meeting. The executive office shall prepare a financial report available at the Annual Business Meeting of the membership. SECTION 4. DIVESTITURE It is intended that the existence of the Association shall be perpetual. However should it be terminated for any reason, the residual funds shall be assigned to one or more not-for-profit organizations engaged in scientific activities similar to those of this association as determined by the Steering Committee in existence at termination.Back to GLIIFCA home page